A Human Resource Management System is a form of HR software that combines a number of systems and processes to ensure the easy management of human resources, business processes and data. Human Resources software is used by businesses to combine a number of necessary HR functions, such as storing employee data, managing payrolls, recruitment processes, benefits administration, and keeping track of attendance records. It ensures everyday Human Resources processes are manageable and easy to access.
A Modern Approach to HR
Selecting a HRMS to handle HR activities is a trademark of the modern company, there are few successful companies in any industry that do not have some sort of automation in place for HR tasks at this juncture. Mobile accessibility has further worked to transform the landscape of HR, putting information and task management at the fingertips of employees and managers. HRMS has helped to effectively break down bureaucracy and “flatten” many organizations.
Assessing the Need for a HRMS Solution
Before a company makes a decision regarding the selection of a HRMS solution, it is important for the management team to identify the needs of the company, its processes, and goals for both long term and short term. It is essential to the success of the project to deeply involve the HR professionals in the process. Depending on the size and structure of the company, it may be helpful to have an organization-wide meeting or to select representatives from each department to discuss HRMS goals and options.
Functions of HRMS Systems
The function of the human resources department involves tracking employee histories, skills, abilities, salaries, and accomplishments. Replacing certain processes with various levels of HRMS systems can distribute information management responsibilities so that the bulk of information gathering is not delegated strictly to HR. By allowing employees to update personal information and perform other tasks, information is kept more accurate and HR professionals are not bogged down.
Modules of HRMS Systems
Each module performs a separate function within the HRMS that helps with information gathering or tracking. HRMS modules are:
- Recruitment Process
- Employee Management
- Task Management
- Time Sheet Management
- Attendance Management
- Leave Management
- Payroll Management
- Performance & Appraisal
- Event Calendar